Double Doctoral Degree Agreement
Description
A framework agreement for a dual doctoral degree is a document that regulates the implementation of co-tutelles leading to the obtainment of two doctoral degrees from two higher education institutions. This occurs after the doctoral student fulfills the academic requirements, research standards, and degree requirements at both collaborating institutions.
This document allows for detailing the academic aspects of doctoral thesis supervision, stay conditions and financial terms, as well as institutional terms related to intellectual property and regulatory frameworks of both institutions.
These agreements allow for subsequent signing of individual annexes by students who wish to pursue a doctoral thesis in co-tutelle with the host university of the agreement, without the need to regulate institutional elements already defined in their respective framework.
Involved Reviewers
- Vice-Rectory of International Affairs.
- UC Graduate School.
- UC Intellectual Property.
- UC Doctoral Program.
- Legal Affairs Office.
- Counterpart Institution.
Responsibilities
The results of the Dual Doctoral Degree Agreement will be evaluated at the midpoint of its validity and prior to its conclusion. Therefore, the respective Faculty/Unit will be asked to provide information on the activities and projects carried out with the counterpart.
Estimated Completion Time
4 – 6 months.
Processing Flow
- Verify in the Repository of International Agreements if a Dual Doctoral Degree agreement with the same characteristics as the one sought to be established already exists.
- If it does not exist, contact the internationalization coordinator of the Graduate School (fsroncone@uc.cl) indicating the Dual Degree characteristics to be regulated and the corresponding institution.
Will gather all the collaboration background that the doctoral program is or has developed with the counterpart, as well as information regarding the impact of having this agreement within the doctoral program, its dissemination strategy, and the program’s responsibilities before, during, and after its processing.
If the proposal is accepted, the Head of the Doctoral Program or their delegate must obtain the signature of the form by the Dean of the Faculty or the highest authority of the Central Unit to formally initiate the agreement’s processing.
If the proposal is accepted, the Head of the Doctoral Program or their delegate must obtain the signature of the form by the Dean of the Faculty or the highest authority of the Central Unit to formally initiate the agreement’s processing.
Once the signed form is received, the Graduate School will work together with the respective doctoral program and the Vice-Rectory of International Affairs in drafting a proposal, which will then be sent to the counterpart.
- The counterpart will work on that proposal and then send their version to the doctoral program or, if the program determines to have support at the central level, to the Graduate School.
- Once there is a relative consensus on the document proposal between the parties involved, the Graduate School will send the document to the VRAI.
- The Agreements and Evaluation team will review the proposal sent from the Graduate School and send the document for review to the Legal Affairs Department (DAJ).
- The agreement will be iterated between the Graduate School, doctoral program, counterpart, and the DAJ until a final version is obtained.
If the agreement includes clauses that may compromise the University’s indemnity, the Graduate School will coordinate with the Head of the respective doctoral program to present an Internal Mandatory Declaration (DOI) to continue with the processing. This must have the signature of the Dean of the Faculty or the highest authority of the Unit.
- Once the Graduate School sends the official version to the VRAI, it will send the final version of the agreement to the Legal Affairs Department (DAJ) and coordinate the signing process.
- Only signatures from legal representatives of the institutions involved will be accepted.
- Once signed, the agreement will be filed in the VRAI records and uploaded to the International Agreements Repository. Additionally, a copy will be shared with the Graduate School.
- The Graduate School will send a final copy to the counterpart and ensure that the doctoral program also receives it.
UC Agreement Models
The Vice-Rectory of International Affairs, in conjunction with the Graduate School, encourages the use of UC models to streamline the iteration and signing of international agreements. Consult the UC drafts with the Head of International Agreements and Evaluation, Javiera Alarcón (jialarcon@uc.cl) or the internationalization coordinator of the Graduate School, Florencia Roncone (fsroncone@uc.cl).